Reopening the Chapter House After Breaks
As summer break winds down, chapter volunteers and house corporation board members play a critical role in ensuring the chapter facility is ready to safely welcome members back for the academic year. Just as closing the house for summer requires intentional planning, reopening the facility requires a proactive approach to address maintenance and safety issues that may have arisen over the break.
Whether your chapter house was unoccupied or hosted summer residents, using a comprehensive reopening checklist will help ensure a smooth transition into the fall semester. The checklist below includes key steps to verify that the property is secure, systems are functioning, and the house is ready for occupancy.
We recommend coordinating with all relevant stakeholders well in advance of move-in weekend to allow time for any needed repairs or service calls. Ideally, this process is staring one month before move in.
Chapter Facility Reopening Checklist
Property Exterior
- Walk the full property to inspect for damage, debris, or safety hazards
- Confirm all outdoor lighting is functioning
- Check for signs of vandalism or unauthorized access
- Arrange landscaping service to address overgrowth or maintenance issues
- Reinstall or test any security signage or outdoor cameras
Building Systems
- Restore water, HVAC, and gas systems (if shut off during summer)
- Check plumbing fixtures for leaks or water damage
- Replace HVAC filters and confirm proper operation
- Test fire alarm, smoke detectors, and carbon monoxide detectors
- Verify fire extinguishers are charged and inspected
Kitchen & Food Service Areas
- Deep clean and sanitize kitchen, appliances, pantry and other food service spaces
- Restock basic cleaning and kitchen supplies
- Test appliances and hot water availability
- Confirm food service vendor schedule and readiness (if applicable)
Interior Spaces
- Perform a full walkthrough of common areas, sleeping rooms, and bathrooms
- Check for evidence of mold, mildew, and water leaks
- Dust, vacuum, and clean all spaces prior to arrival
- Ensure furniture is in place and in good condition
- Restock bathroom supplies and paper products
Security & Access
- Reset or reactivate keyless entry systems (if applicable)
- Confirm locks and window latches are secure
- Provide keys or access codes where required
- Review house emergency plans and contact information with chapter officers
Administrative & Miscellaneous
- Review and update emergency contact information posted in the house, including the evacuation plan
- Confirm utility accounts are active and billing information is accurate
- Confirm and post trash and recycling pick-up schedules
- Share move-in expectations and house rules with chapter leadership
By following this reopening checklist, volunteers and staff can help ensure the chapter facility is ready for members’ return. If any significant issues are identified, contact the MJ Sorority team for guidance or additional risk management support.